Travel Information and Forms

Travel Subsistence Rates

Updated April 14, 2016

Transportation by personal Vehicle:

  • 53.5 cents per mile for first 100 miles.
  • 17 cents per mile for additional miles after the first 100 miles.


 Subsistence Rates

Breakfast$ 8.30$ 8.30
Lunch$ 10.90$ 10.90
Dinner$ 18.70$ 21.30
Lodging (Actual, up to)$ 67.30$ 79.50
Total$ 105.20$ 120.00



Tips and Gratuity

Non-Travel Meals and Entertainment- Reimbursable gratuity or tips must be considered reasonable.  Excessive tips will not be reimbursed.  An excess tip is any amount above 20% of the cost of the meal.

Meals while in Travel Status- Tips for meals are not reimbursed and are included in the applicable subsistence rate listed above.

AirportsBaggage Handling/ SkycapsNo more than $2.00 per bag
 Shuttle DriversNo more than $2.00 per bag
Parking/ Auto RelatedValets$2.00 per car when collecting the car
 Taxi Drivers

15% of the fare and $1.00 to $2.00 per bag



Blanket Travel Authorizations

Third Party Lodging (Bed & Breakfast, AirBNB, etc.)

Travel Workbook: ASU: Travel Authorization and Reimbursement